The benefits of video conferencing are undeniable and technological innovations have made video more accessible and easier to use than ever. Unfortunately, some organizations are finding it difficult to drive usage and adoption of these solutions among their workforce.

We created the below infographic to illustrate some of the key elements of an integrated approach to adoption. This not only ensures more users will embrace the technology but it will also make achieving a great ROI possible.

To dig deeper and to understand some of the best practices and key areas to consider, download the whitepaper as well.

AdoptionWhitepaper

This-week-in-collaboration

Welcome to our bi-weekly recap of the week’s best articles surrounding collaboration.

1. 5 Ways to Untether From the Desk With Video Conferencing 

Using video conferencing to be able to get away from your desk but still stay connected takes some of the stress out of this busy holiday season. Video conferencing can make sure you stay connected, maintain your presence, and meet on the go.

2. Time to Pledge Allegiance to Telework 

March 3-7, 2014 federal employees will be asked to stay at home by their agencies and not come in to the office. This is part of Telework Week, the Mobile Work Exchange’s annual global initiative that encourages governments to pledge to telework.

3. San Antonio License Plate Readers and Video Conferencing Resolve Overdue Traffic Tickets 

Video conferencing improves overdue ticket collection in San Antonio. When officers pull over drivers who have arrest warrants due to unpaid tickets, the offenders can speak with a judge immediately via video conferencing and settle the issue remotely.

4. How Web Conferencing Benefits Employee Training

The use of video conferencing for employee training is becoming more prevalent because it lowers costs to employers, provides a solid training foundation for employees, and makes training of current employees seamless.

5. Establishing Open Lines of Communication is Worth the Investment

Successful businesses rely on the technology solutions that foster collaboration on the go. Have the ability to stay connected from wherever employees are equates to a happier workforce, which often leads to happier customers.

IMG_1718-1

As I sit here on the eve of thanksgiving, thinking about the holiday and what I am thankful for, one of the first things that comes to mind  is how thankful I am for the ability to work remotely. With the use of video conferencing I have been able to travel and spend the holiday week with my family all while still staying connected with colleagues and able to conduct face to face meetings.

The ability to connect and collaborate with people from anywhere at anytime is just one of the many benefits of video conferencing. That being said, there are a few specific features on a video call that I am very thankful for every day.  So in honor of the thanksgiving spirit, I have chosen my top 3 to share with you.

1. Muting – Nothing is more distracting when trying to focus during a video call then hearing loud background noise, keyboard typing or phones ringing. Having the ability to mute participants while on a call is very beneficial when dealing with those obnoxious distractions. Many video conferencing offerings have the ability to either mute all (convenient when someone is giving a presentation) or to individually mute unruly participants.

2. One-click calling – The age old problem with video conferencing has been how difficult it is to use. With one-click calling video can be as easy as making a phone call. This means no more confusing meetings where no one can figure out how to get the video call started, remote participants can’t dial in, and inevitably everyone ends up dialing in over audio out of pure frustration.

3.  Self view functionality – When first starting to use video, having the self-view window was very important to me as I was always concerned about the facial expressions I was making during the call. The self-view window also helps for making sure the lighting and your positioning in front of the camera is correct because nothing is worse than talking with someone who is sitting with a sunny window behind them and the camera positioned so you are looking up their nostrils.

What video features are you thankful for? Share in the comments section below!

Happy Thanksgiving! Have a safe and enjoyable holiday weekend.

 

 

This-week-in-collaboration

Welcome to our bi-weekly recap of the week’s best articles surrounding collaboration.

1. Telework rapidly gains momentum but are businesses managing the risks

The increase in telework has been rapidly changing the dynamics of the workplace and employees are reaping the rewards that telework provides. These benefits include  reduced office costs, reduced staff turnover, greater work/life balance, and increased productivity. However, because work health and safety legislation apply to home-based working as well as office based work, companies considering telework arrangements need to make sure they implement appropriate guidelines and policies to minimize risks and ensure a safe workforce.

2. The technology that helps band kids in rural Nebraska unlock their potential

For music students in rural areas, getting specialized training can be very difficult due to lack of teachers and resources. In response to this, Nebraska has started using video conferencing to link students with instructors at the Manhattan School of Music in New York. Leveraging video conferencing has allowed music to stay alive in these rural Nebraska towns.

3. How OHSU used telemedicine to save a baby’s life

When a baby came down with a difficult to diagnose virus, a physician at Columbia Memorial Hospital in Astoria, called for a telemedicine consultation with Oregon Health & Science University pediatric intensivist. The doctor examined the child via a two way communication system with a robot like device at the patients end and a telemedicine computer workstation on the OHSU end. They were able to determine the baby had a life threatening bacterial infection that required immediate attention.

4. Cisco unveils mobile enhancements to collaboration suite 

As telework and mobile work forces continue to mature and increase across the country, technology companies are racing to supply these modern workers with the tools they need to get the job done. Cisco has announced several new solutions at it’s collaboration summit last month. Some of those include the new Cisco Gateway, the Jabber Guest feature, and several new communication endpoint technologies and products.

5. Videoconference meetings can boost business relationships and productivity 

94% of people believe that face-to-face communications improve business relationships, according to a survey released by Blue Jeans Network. The survey also found that talking to a person’s face is vital to avoiding preconceptions. These significant statistics continue to prove the effectiveness of video conferencing as a corporate communications tool.

Blog-Post-AV-ROOM-GRAPHIC

What is an AV Room? A place to collaborate? A place to meet with remote team members? A place to present PowerPoint slides?

While the correct answer may be all of the above; none of these functions would happen without the proper design and configuration of the space. Technology integration and the actual room environment  are essential considerations when designing an optimal meeting space. As stated by Tim Hennen, SVP of Engineering at IVCi, “An audio visual integrated room is a meld of art and science. The art is in the design of the room itself; the lighting, furniture, and the selection of the right technologies that will eventually come together. The science comes in with the building of those technology connections and making each device work together as if they were one.”

That being said, there are 4 core design and technology components that are imperative when creating an effective collaboration environment. Understanding these will also help with determining what you would like to accomplish within the room.

Video
“What do you want to see?” Video in an AV room is about the display of content, how you see meeting participants on the other side of the video call,  and how remote participants see you. The equipment associated with video includes cameras, displays, a matrix switcher, a digital video processor, and a codec.

Audio
“How do you want to hear/be heard?” Audio in an AV room is about how audio is projected in the room, how sound is sent to remote participants, and how you are heard to remote participants. Equipment for audio includes speakers, microphones, acoustic panels, and an audio control system.

Control
“How do you want to control the room?” Control in an AV room is about managing what you display, where you display it, and who is heard. The equipment involved includes a control processor and the control panel.

Lighting
“How will the room be lit properly?” Lighting in an AV room is about where the lighting is placed, where current natural light sources are located, and where you want your furniture and equipment placed. Lights, shades, and lighting placement are the essentials associated with lighting in an AV room.

Understanding how these components affect the collaboration space is as important as selecting the the technology itself. Poor lighting or acoustics impact the collaboration experience just as much as not having the right video conferencing or presentation equipment. Download a copy of our AV Buyers guide for detailed explanations of each core component in addition to some handy tips and tricks.

AV Buyers Guide CTA