This-week-in-collaboration

Welcome to our bi-weekly recap of the week’s best articles surrounding collaboration.

1. 5 Ways to Untether From the Desk With Video Conferencing 

Using video conferencing to be able to get away from your desk but still stay connected takes some of the stress out of this busy holiday season. Video conferencing can make sure you stay connected, maintain your presence, and meet on the go.

2. Time to Pledge Allegiance to Telework 

March 3-7, 2014 federal employees will be asked to stay at home by their agencies and not come in to the office. This is part of Telework Week, the Mobile Work Exchange’s annual global initiative that encourages governments to pledge to telework.

3. San Antonio License Plate Readers and Video Conferencing Resolve Overdue Traffic Tickets 

Video conferencing improves overdue ticket collection in San Antonio. When officers pull over drivers who have arrest warrants due to unpaid tickets, the offenders can speak with a judge immediately via video conferencing and settle the issue remotely.

4. How Web Conferencing Benefits Employee Training

The use of video conferencing for employee training is becoming more prevalent because it lowers costs to employers, provides a solid training foundation for employees, and makes training of current employees seamless.

5. Establishing Open Lines of Communication is Worth the Investment

Successful businesses rely on the technology solutions that foster collaboration on the go. Have the ability to stay connected from wherever employees are equates to a happier workforce, which often leads to happier customers.

The federal government has experienced the benefits of video conferencing and now new legislation is being introduced to demand it. Congressman Mike Fitzpatrick of Pennsylvania has introduced a new bill, the Stay in Place, Cut the Waste Act of 2013, into the House of Representatives that encourages the usage of collaborative solutions, such as video conferencing, to reduce the amount spent on travel by federal agencies. If this bill passes, at least 50% of federal travel expenditures will be cut, saving taxpayer dollars.

Many of the benefits of video conferencing have been mentioned in the bill. While it will not only save money, it will also cut down carbon emissions as there will be less of a need for travel. It will also help in facilitating staff training, meetings, and enhance employee productivity.

The bill cites previous legislation, like the Telework Enhancement Act of 2010, which required every federal agency to establish policies that enable remote working and greater flexibility in management of the federal government’s work force through the usage of telework programs. Combining the intentions of these two bills will ultimately create a beneficial system.

Other governments worldwide have already discovered the benefits of using video conferencing. The UK government put Operation StepChange into effect in order to plan for the chaos of the 2012 London Olympics. This plan encouraged business professionals to change their working practices and utilize video conferencing, particularly with the excess amount of tourism in London. There is also discussion of making this change permanent, depending on the plan’s success, “Depending on the success of Operation StepChange, there are those who advocate making these reforms permanent. This could transform the civil service as we know it – and that is getting the interest of some of Britain’s political classes,” says Max Smolaks.

The introduction of this bill indicates that video conferencing has become a priority for the political system in the United States. Hopefully, the United States will pursue this need as other countries have and encourage the use of video conferencing in order to gain greater sustainability and create a more efficient workforce.